This checklist is designed as a reminder of what to do when using Microsoft Teams Meetings for seminars and tutorials.
The checklist includes links to useful resources and tools. ** denotes a link that you can access for more information.
Visit the CHEP site for more information and guidance on remote teaching**.
Download the webinar checklist [forthcoming].
Download a customisable PowerPoint slide to welcome students and remind of webinar etiquette**.
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If the goal is to…
- bring students together in real-time to discuss an issue or increase motivation, then a webinar can work well.
- provide information for students to ‘acquire’, then posting a series of pithy videos is probably a better option.
If you need to run a live session for more than 250 people, then use Microsoft Live Events** rather than using a Microsoft Teams meeting.
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- Check your equipment: Do you have headphones and webcam? Can you access Teams?**
- Create a new meeting in Teams**
- Choose your meeting settings**
- Send meeting details and instructions to students: time, date, joining instructions and etiquette. Send through Outlook OR Set up in a Teams channel and promote in Blackboard.
- Send instructions to Guest speakers (if applicable)
- Practice using features in advance**
- Prepare your session materials: detailed session plan, roles, script, timing, resources
- Decide if you need to record the meeting**
- Enlist help: for large groups (>30 students) ask a colleague to moderate conversation pane
- Book a quiet and ‘wired’ space: wired internet (preferred) or stable Wi-Fi connection
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- Clear your screen of applications / private documents not needed for the sessions
- Join the session at least 20 minutes before the scheduled start time. Mute your mic.
- Check your microphone and video. Is your microphone, video and audio working?**
- Share the welcome message and etiquette reminders (mute mic, turn off web-cam, post questions in the conversation pane) slide of your Powerpoint**.
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- Greet students as they join the session via text chat or audio
- Check which students are in attendance and see if they have their mic muted**
- Overview how to use the conversation pane and how to use it during the session (etiquette!)**
- Remind students the session will be recorded (if applicable) and that the recording may be viewed by people who have not taken part in the session.
- Start recording (if applicable)**
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- End the recording
- Get participant feedback: Create a poll in Forms** and post in the conversation pane.
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Remind students that the recording will appear in the Teams channel linked to the meeting.
Decide on improvements – note ‘what went well’ and ‘what could be improved for future’. Add your notes and changes to this checklist.
Questions and comments posted in the conversation pane will be automatically saved in the channel you set the meeting up in.