Doctoral Programme

April 23rd, 2025

Postgraduate School:

PGR Handbook: FEPS : ECS

PGR Handbook: pgrhandbook.page

PGR Code of Practice: University site

PGR manager: link, meeting guidance, issues and fixes

PGR tracker: link

PGR induction 2021/2022: link

COMP8001 module.

Training for students: OTD1, OTD2

Training for supervisors: slides

ECS research groups.

Research groups (ELEC):

Research groups (COMP):

PhD Progression Steps:

  1. Supervisory team update
  2. Data Management Plan, submission
  3. Ethics, submission
  4. First progression review
  5. Confirmation Review Report
  6. Third progression review
  7. Examination, intention to submit
  8. Examination, appointment of examiners
  9. Examination, submission

Nominal registration guidance.

REGULATIONAS for Research Degrees: link; local copy

Application: link

Files: link

Useful links:

Dates: ECS Head of Group Meeting

14/9, 5/10, 2/11, 7/12, 11/01, 1/02, 1/03, 30/03 (April meeting), 3/05, 7/06, 5/07.

Main contacts of each school:

  • ECS
    • Head: Prof. Tim Norman <T.J.Norman@soton.ac.uk>
    • DPDs: Michael Ng <sxn@ecs> and Mark Weal <mjw@ecs>
  • Zepler Institute
    • Head: Prof. Sir David Payne <dnp@orc.soton.ac.uk>
    • DPD: Nikitas Papasimakis <np3@orc.soton.ac.uk>
  • Physics and Astronomy
    • Head: Prof. Mark Sullivan <M.Sullivan@soton.ac.uk>
    • DPD: Robert Fear <R.C.Fear@soton.ac.uk>
  • Chemistry
    • Head: Prof. Jonathan Essex <J.W.Essex@soton.ac.uk>
    • DPD: Marina Carravetta <M.Carravetta@soton.ac.uk>
  • Engineering
    • Head: Prof. David Richards <djr@soton.ac.uk>
    • DPD: Ioannis Kaparias <I.Kaparias@southampton.ac.uk>

Other key peoples in FEPS

Independent Chair

Any second attempt at a progression review will include an independent chair. The independent chair is nominated by the Doctoral Programme Director.

The role of the chair is to monitor good practice within the examination, and to ensure that:

  • the examination is conducted according to the Regulations and the Code;
  • the research student is treated fairly and appropriately;
  • the process was appropriate and the outcome of the examination represents fairly the views of the examiners.

All research degrees at the University of Southampton are governed by the Regulations for Research Degrees and Higher Doctorates and the Code of Practice for Research Degree Candidature and Supervision, which should be consulted to aid the completion of this form.

Other

Data management plan and ethic

PhD start dates: Sept, Jan, May and July.

For 2022/2023: 26.09.22 | 30.01.23 | 02.05.23 | 03.07.23

Mailing Lists:

feps-pgr@all.soton.ac.uk for all research postgraduates in faculty of Engineering and Physical Sciences

chem-pgr@all.soton.ac.uk  All research postgraduates in School of Chemistry

pa-pgr@soton.ac.uk        All research postgraduates in School of Physics & Astronomy

zepler-pgr@soton.ac.uk All research postgraduates in Zepler Institute for Photonics and Nanoelectronics

ecs-pgr@soton.ac.uk  All research postgraduates in School of Electronics and Computer Science

Important Notes:

PGRs are allowed to spend more than £1,200 a year, as long as they do not go over their £3,600 total.

Supervisor:

  • The primary supervisor cannot be on probation or has a contract that is less than the duration of the PhD.
  • An academic who is not on probation can be the primary supervisor if the other supervisor is experienced (has supervised a PhD student to completion).

External examiner guide to submit report.

Change of Primary Supervisor

“Students should also obtain a new ATAS clearance certificate if their primary supervisor changes. This is not yet expressed in guidance but has been stated in sector meetings since December 2023.”

In most cases students will not have to pause their studies whilst they wait for a new ATAS certificate. A marker will be placed on their account for follow-up by the visas team. This marker will not result in loss of access to systems.

Special Consideration

For long suspension request, contact visa team for advise:
https://www.southampton.ac.uk/studentservices/visa-and-immigration/contact-us/index.page#email
visa@soton.ac.uk
For wellbeing or mental health, contact also wellbeing team:
https://www.southampton.ac.uk/studentservices/support-wellbeing.page

PGRManager comments

Student needs to upload the ‘certificate of completion’ of the ‘Data Management Plan training’ to the ‘additional information’ tab in PGRManager.
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