{"id":559,"date":"2020-07-24T12:22:48","date_gmt":"2020-07-24T11:22:48","guid":{"rendered":"http:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/?page_id=559"},"modified":"2023-12-19T15:42:36","modified_gmt":"2023-12-19T15:42:36","slug":"email-at-university","status":"publish","type":"page","link":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/email-at-university\/","title":{"rendered":"Email at University"},"content":{"rendered":"<div id=\"themify_builder_content-559\" data-postid=\"559\" class=\"themify_builder_content themify_builder_content-559 themify_builder\">\n\n    \n\t<!-- module_row -->\n\t<div  class=\"themify_builder_row module_row clearfix repeat module_row_0 themify_builder_559_row module_row_559-0 tb_969b39c\">\n\t    <div class=\"builder_row_cover\"><\/div>\t    <div class=\"row_inner col_align_top\" >\n\t\t\t<div  class=\"module_column tb-column col-full first tb_559_column module_column_0 module_column_559-0-0 tb_109e92c\" >\n\t    \t    \t        <div class=\"tb-column-inner\">\n\t\t    \n\n<!-- module text -->\n<div  class=\"module module-text text-559-0-0-0  repeat   tb_8563402\">\n        <div  class=\"tb_text_wrap\">\n    <h1><span style=\"color: #000000;\">Email guidance for university and work\u00a0<\/span><\/h1>    <\/div>\n<\/div>\n<!-- \/module text -->\n\n\t        <\/div>\n\t    \t<\/div>\n\t\t    <\/div>\n\t    <!-- \/row_inner -->\n\t<\/div>\n\t<!-- \/module_row -->\n\t\n\t<!-- module_row -->\n\t<div  class=\"themify_builder_row module_row clearfix module_row_1 themify_builder_559_row module_row_559-1 tb_f9c28d7\">\n\t    \t    <div class=\"row_inner col_align_top\" >\n\t\t\t<div  class=\"module_column tb-column col-full first tb_559_column module_column_0 module_column_559-1-0 tb_a800e2a repeat\" >\n\t    \t    \t        <div class=\"tb-column-inner\">\n\t\t    \n\n<!-- module text -->\n<div  class=\"module module-text text-559-1-0-0  repeat   tb_8a3469a\">\n        <div  class=\"tb_text_wrap\">\n    <p>When you send emails at university or work, remember that you are communicating in a professional context, and the style of your email should reflect that.<\/p>\n<h2>Quick tips for effective emailing<\/h2>\n<ul>\n<li>Use your university email address (or other professional sounding email address), i.e.JBloggs06@uni.ac.uk rather than TheBloggster@Gmail.com when contacting university staff or potential employers<\/li>\n<li>Use an appropriately formal opening, e.g. \u201cDear Professor Smith\u201d or \u201cDear Ms Brown\u201d rather than \u201cHi there\u201d or \u201cHey!\u201d<\/li>\n<li>Unless you have been explicitly told that it is ok to call a lecturer or tutor by their first name, it is best to address them using their title (Professor, Dr, Ms, Mr) and surname.<\/li>\n<li>Add a meaningful subject line. Your lecturers will receive a lot of emails each day. Using a clear subject header will make it more likely that your email will be dealt with. If your email relates to a specific course, include the title or module code of the course in the header.<\/li>\n<li>Be clear, polite and succinct in what you write.<\/li>\n<li>Don\u2019t email to ask a question to which you can easily find the answer elsewhere, such as your module handbook or your university timetable.<\/li>\n<li>Sign off your email appropriately, i.e. \u201cMany thanks, Joe Bloggs\u201d or \u201cBest wishes, Joe\u201d.<\/li>\n<\/ul>\n<p>Read this advice from University of Nevada, Reno for more <a href=\"https:\/\/www.unr.edu\/writing-speaking-center\/writing-speaking-resources\/email-etiquette-for-students\">advice and tips on good practice<\/a> when it comes to writing emails or look at this <a href=\"https:\/\/www.ndsu.edu\/fileadmin\/studentsuccess\/Rising_Scholars\/Email_Etiquette.pdf\">email etiquette guide<\/a> from the North Dakota State University.<\/p>\n<p><br \/>Remember!<br \/>Remember that emails should be treated as the electronic equivalent of a postcard. Once you hit send, you have no control over an email. If you wouldn\u2019t write it on a postcard, don\u2019t write it in an email.<\/p>\n<h2>Email etiquette<\/h2>\n<p><a href=\"https:\/\/www.southampton.ac.uk\/linkedinlearning\/index.page\">LinkedIn Learning<\/a> provides high quality tutorials on a range of software and business topics.\u00a0<\/p>\n<p>Use the search option to find videos on the topic of <strong>email etiquette, <\/strong>for example:<\/p>\n<ul>\n<li>&#8220;<a href=\"https:\/\/www.linkedin.com\/learning\/tips-for-writing-business-emails\/strike-the-right-tone-in-emails-22816279?u=35146660\">Strike the right tone in emails<\/a>&#8221; (Video: 2 minutes 30 seconds) from the course &#8220;Tips for writing business emails&#8221;<\/li>\n<\/ul>\n<h2>Learn more about using Office 365 email<\/h2>\n<p>iSolutions provide detailed <a href=\"https:\/\/www.southampton.ac.uk\/isolutions\/office365\/office365-email.page\">guidance on using Office 365 email<\/a>, including Frequently Asked Questions.\u00a0<\/p>\n<p>\u00a0<\/p>    <\/div>\n<\/div>\n<!-- \/module text -->\n\n\n\n<!-- module text -->\n<div  class=\"module module-text text-559-1-0-1     tb_qny8197\">\n        <div  class=\"tb_text_wrap\">\n    <p>\u00a0<\/p>\n<p><strong>Now move to the next page <a href=\"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/searching\/\">Searching<\/a><\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-2675\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-content\/uploads\/sites\/398\/2021\/08\/of-10-2.png\" alt=\"graphics for page 2 of 10\" width=\"99\" height=\"100\" srcset=\"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-content\/uploads\/sites\/398\/2021\/08\/of-10-2.png 160w, https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-content\/uploads\/sites\/398\/2021\/08\/of-10-2-150x150.png 150w\" sizes=\"auto, (max-width: 99px) 100vw, 99px\" \/><\/p>    <\/div>\n<\/div>\n<!-- \/module text -->\n\n\t        <\/div>\n\t    \t<\/div>\n\t\t    <\/div>\n\t    <!-- \/row_inner -->\n\t<\/div>\n\t<!-- \/module_row -->\n\t<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Email guidance for university and work\u00a0 When you send emails at university or work, remember that you are communicating in a professional context, and the style of your email should reflect that. Quick tips for effective emailing Use your university email address (or other professional sounding email address), i.e.JBloggs06@uni.ac.uk rather than TheBloggster@Gmail.com when contacting university [&hellip;]<\/p>\n","protected":false},"author":4026,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-559","page","type-page","status-publish","hentry","has-post-title","has-post-date","has-post-category","has-post-tag","has-post-comment","has-post-author",""],"jetpack_sharing_enabled":true,"builder_content":"<h1>Email guidance for university and work\u00a0<\/h1>\n<p>When you send emails at university or work, remember that you are communicating in a professional context, and the style of your email should reflect that.<\/p> <h2>Quick tips for effective emailing<\/h2> <ul> <li>Use your university email address (or other professional sounding email address), i.e.JBloggs06@uni.ac.uk rather than TheBloggster@Gmail.com when contacting university staff or potential employers<\/li> <li>Use an appropriately formal opening, e.g. \u201cDear Professor Smith\u201d or \u201cDear Ms Brown\u201d rather than \u201cHi there\u201d or \u201cHey!\u201d<\/li> <li>Unless you have been explicitly told that it is ok to call a lecturer or tutor by their first name, it is best to address them using their title (Professor, Dr, Ms, Mr) and surname.<\/li> <li>Add a meaningful subject line. Your lecturers will receive a lot of emails each day. Using a clear subject header will make it more likely that your email will be dealt with. If your email relates to a specific course, include the title or module code of the course in the header.<\/li> <li>Be clear, polite and succinct in what you write.<\/li> <li>Don\u2019t email to ask a question to which you can easily find the answer elsewhere, such as your module handbook or your university timetable.<\/li> <li>Sign off your email appropriately, i.e. \u201cMany thanks, Joe Bloggs\u201d or \u201cBest wishes, Joe\u201d.<\/li> <\/ul> <p>Read this advice from University of Nevada, Reno for more <a href=\"https:\/\/www.unr.edu\/writing-speaking-center\/writing-speaking-resources\/email-etiquette-for-students\">advice and tips on good practice<\/a> when it comes to writing emails or look at this <a href=\"https:\/\/www.ndsu.edu\/fileadmin\/studentsuccess\/Rising_Scholars\/Email_Etiquette.pdf\">email etiquette guide<\/a> from the North Dakota State University.<\/p> <p><br \/>Remember!<br \/>Remember that emails should be treated as the electronic equivalent of a postcard. Once you hit send, you have no control over an email. If you wouldn\u2019t write it on a postcard, don\u2019t write it in an email.<\/p> <h2>Email etiquette<\/h2> <p><a href=\"https:\/\/www.southampton.ac.uk\/linkedinlearning\/index.page\">LinkedIn Learning<\/a> provides high quality tutorials on a range of software and business topics.\u00a0<\/p> <p>Use the search option to find videos on the topic of <strong>email etiquette, <\/strong>for example:<\/p> <ul> <li>\"<a href=\"https:\/\/www.linkedin.com\/learning\/tips-for-writing-business-emails\/strike-the-right-tone-in-emails-22816279?u=35146660\">Strike the right tone in emails<\/a>\" (Video: 2 minutes 30 seconds) from the course \"Tips for writing business emails\"<\/li> <\/ul> <h2>Learn more about using Office 365 email<\/h2> <p>iSolutions provide detailed <a href=\"https:\/\/www.southampton.ac.uk\/isolutions\/office365\/office365-email.page\">guidance on using Office 365 email<\/a>, including Frequently Asked Questions.\u00a0<\/p> <p>\u00a0<\/p>\n<p>\u00a0<\/p> <p><strong>Now move to the next page <a href=\"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/searching\/\">Searching<\/a><\/strong><\/p> <p><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-content\/uploads\/sites\/398\/2021\/08\/of-10-2.png\" alt=\"graphics for page 2 of 10\" width=\"99\" height=\"100\" srcset=\"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-content\/uploads\/sites\/398\/2021\/08\/of-10-2.png 160w, https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-content\/uploads\/sites\/398\/2021\/08\/of-10-2-150x150.png 150w\" sizes=\"auto, (max-width: 99px) 100vw, 99px\" \/><\/p>","_links":{"self":[{"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/pages\/559","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/users\/4026"}],"replies":[{"embeddable":true,"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/comments?post=559"}],"version-history":[{"count":38,"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/pages\/559\/revisions"}],"predecessor-version":[{"id":2900,"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/pages\/559\/revisions\/2900"}],"wp:attachment":[{"href":"https:\/\/generic.wordpress.soton.ac.uk\/gettingstarted\/wp-json\/wp\/v2\/media?parent=559"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}