External examiners will receive detailed information regarding fees and expenses in their personal Letter of Appointment.<\/p>\n
Fees and the costs of travelling or out of pocket expenses, where they are agreed by the University in advance of the expenditure being incurred, can be reclaimed.\u00a0 All travelling and out of pocket expenses must be in line with the University’s Financial Regulations, Policies and Procedures.\u00a0 Information on common areas of spend relating to travel and expenses will be provided by the Faculty, including guidance about the information, original itemised receipts and supporting documents required when making a claim.\u00a0 The relevant administrative team in the Faculty will make sure external examiners have all of the information that they require before expenditure is made.<\/p>\n
There are separate claim forms for undergraduate and postgraduate taught programmes.\u00a0 Those externals reviewing work for both undergraduate and postgraduate taught programmes should use the undergraduate claim form.<\/p>\n
Fees<\/strong><\/p>\n Please complete the Fees and Expenses claim form<\/em><\/a> and return to the Curriculum and Quality Assurance (CQA) Team in the Faculty as soon as you have completed your duties for each set of assessments.\u00a0 \u00a0This timescale is particularly important at the end of your contract as any submissions made after your\u00a0 contract has ended will require the University to re-verify your right to work documentation in order to make payment.<\/p>\n Fee payments for undergraduate programmes are processed through the University\u2019s Payroll, and Tax and National Insurance will be deducted if applicable.\u00a0\u00a0 You will receive a P60 at the end of each tax year and a P45 at the end of your appointment to confirm the Income\u00a0Tax and National Insurance you have\u00a0paid.\u00a0 Please keep these for your records.<\/p>\n Expenses<\/strong><\/p>\n Claims for expenses should be submitted no later than three months after they were incurred using the Fees and Expenses claim form<\/em>.<\/a>\u00a0 This timescale is particularly important at the end of your contract as any claims made after your contract has ended will require the University to re-verify your right to work documentation in order to make payment.<\/p>\n Please email a signed copy of your claim form with any original receipts to the CQA Team in the Faculty as soon as possible.<\/p>\n To assist you in completing your claim, Travel and Expense guidance is available here.<\/a><\/p>\n Payment of fees and expenses will be paid on the last working day of each month through the University\u2019s payroll into your bank account. Following receipt of your fully completed claim form by the CQA Team, the deadline for completed claims to be approved by the Faculty and sent to Payroll are published under Payroll and HR pay timetables<\/a>. \u00a0Due to the cut off dates, you may have to wait up to two months before receiving payment.<\/p>\n Fee<\/strong><\/p>\n Please complete the Fees and Expenses\u00a0claim\u00a0form <\/em><\/a>and return to the Curriculum and Quality Assurance (CQA) Team in the Faculty as soon as you have completed your duties for each set of assessments.<\/p>\n Please note that\u00a0claims for fees and expenses\u00a0should not have a payee of a limited company.<\/p>\n Except for cases where income tax deductions are required by HMRC, fees will be paid to you without deduction of Income\u00a0Tax and National Insurance.\u00a0 You will be responsible for paying any (additional) Income\u00a0Tax,\u00a0National Insurance and any interest or penalties due to HMRC.<\/p>\n Expenses<\/strong><\/p>\n Claims for expenses should be submitted no later than three months after they were incurred using the Fees and Expenses\u00a0claim\u00a0form<\/em><\/a>.<\/p>\n Please email a signed copy of your claim form with any original receipts to the CQA Team in the Faculty as soon as possible<\/p>\nPostgraduate programmes<\/strong><\/span><\/h3>\n