Bb with Teams

If you have recorded a meeting in MS Teams and wish to share it easily with students on a Blackboard course, this guide will show you how to do this.

Please note: You must be an Instructor on the Blackboard course to add the video.

Start by going to MS Stream, which is where all Teams videos are uploaded to: https://web.microsoftstream.com/ When asked to sign in, use your username as an email address e.g pfd3g10@soton.ac.uk. Once logged in, locate your Teams meeting recordings by going to ‘My content’ then selecting ‘Meetings’.

Once you have found the meeting that you wish to upload click on it to see the menu overview of the recording.

Notice the toolbar under the recording and click on the ‘Share’ button.

A new popup window will show, the first option is to share the recording as a link. This is the most basic form where you can click the ‘Copy’ button and paste the link into Blackboard.

Alternatively: The other option is to embed the video, to do this click on the ‘Embed’ top menu. On this page you can leave all the settings to default and click on the ‘Copy’ button.

Then on your Blackboard course that you have an Instructor role, go to the ‘Course Content’ area, click on ‘Building Content’ and select from the list ‘Item’.

On the ‘Create item’ page give the a name to the recording, then from the tool options click the ‘< >’ button for html editing. This will show a new popup, in here paste the code that you have copied from MS Stream and click on the popups ‘Update’ button. This will close the popup. Finally click on the blue ‘Submit’ button on the main page.

This will instantly update your course content area to show an embedded version of your video.

If you need to change the settings or permissions to a MS Stream video please look on the Office 365 Sharepoint site.

When asked to join a Microsoft Teams group from an email or a Blackboard area, these are the quick steps you need to take to join in.

First load up Teams on your device. Once it has loaded choose the Teams icon from the left-hand toolbar.

You should see on the Teams overview in the top right a button for ‘Join or create team’ click on this. On some views the same button might show in the bottom left.

On the join and create page locate the area the space called ‘Join a team with a code’.

In this area either paste or type in the code you have been provided with, then click the ‘Join team’ button.

You will then be transported into the new team group and ready to use.

Using Microsoft (MS) Teams in conjunction with your Blackboard course will allow you to set up interactive video conference sessions with your students. The following guide will show you how to create a Teams group and get your students enrolled ready to use the meeting functions of Teams.

Quick links:

Add via a link
Add individuals

Setting up

You can request a Team is set up for a group of students ServiceLine ticket. The Office 365 support team will set up a Class Team and add students via module or programme codes. You can also set up a Team yourself following the instructions below:

In order to set up an MS Teams group to work alongside your Blackboard course, ideally have the MS Teams application installed on your computer as the application has more functionalities than the browser version. The following page will help you how to install Teams and other help, if there is an issue please contact ServiceLine@soton.ac.uk.

The following steps have been based on the downloadable Teams application.

First load up Teams on your device. Once it has loaded choose the Teams icon from the left-hand toolbar.

This will show you an overview of all of your Teams. In the top right corner of this area click on the button that says ‘Join or create team’. If you cannot see this in the top right of your view it will be at the bottom left under the same name.

It will now show you a grid view of different Teams you have permission to join. The first choice will look different and say ‘Join or create a team’,  from here click on the ‘Create team’ button.

It will ask you to select the type of team you wish to make. Please ignore all other choices and only select the ‘Other’ team option.

If will then ask you to enter some details to create your team. For ‘Team name’ use your course’s full module code and the academic year. The description is optional, but will be something all students will be able to see and can be used to help further identify it. All other options can be left alone as default. When you are happy click on the ‘Next’ button.

It will then give you the option at this stage to ‘Add members’, it may be best to click ‘Skip’ this part and read further on to add specific people. But you may wish to add any colleagues who need access at this stage by typing out their name and clicking on ‘Add’.

Your team will now be created and ready for use.

Adding Staff and Students

The final stage of setting up is to add staff and students to be able to access the Teams group.

Add via a link

For adding students it is best to set up an access code for the Teams group, staff can also be added this way if needs be.

To set up an access code click on one the ‘…’ menu button option next to the team name or in the top right.

From the menu select ‘Manage team’.

It will show a new menu area on the rows of menu options click on ‘Settings’.

On settings page click on the menu choice of ‘Team code’.

It will now show another button where you need to click the button on ‘Generate’.

It will now show you a short randomised code, click on the ‘Copy’ button to then be able to post it elsewhere. Please note: You may see some potential homoglyphs generated such as o0O, to avoid confusion may need to click the ‘Reset’ button to generate a new code that may be easier to use.

The code can now be either emailed out to staff and students or added to your Blackboard course as an announcement or content item.

The following page allows you to copy the above text so you can use it in your own course.

This guide can be used  to send to your students on how to join.

Add specific people

To specifically add people such as Staff this can be done by one again going to the … menu and selecting ‘Add member’.

On the window select the text box field start typing the name or username of the people you wish to add. A list will show of the people with a matching name, click on the appropriate name.

When happy you have all of the names you wish to add click on the ‘Add’ button.

After clicking add the names will show in a list. At this point you can do the following:

• Pressing the X will remove the person from being added.
• Clicking on the down arrow will allow access rights to be changed. Students should be left as ‘Member’, but you may wish to change staff to be ‘Owner’ giving them the same admin rights as you. (This can be changed later).

Once happy click on the ‘Close’ button to close the window, access will automatically be granted and an email will be sent out to the invited people.

Everything is now set up and ready to be used, the link to the team that was used to allow students to join in can also be used as a quick access link. Clicking on the link will cause the teams application to load and open directly into the teams group.