{"id":4590,"date":"2020-01-07T12:14:09","date_gmt":"2020-01-07T12:14:09","guid":{"rendered":"http:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/?p=4590"},"modified":"2023-08-18T16:13:33","modified_gmt":"2023-08-18T15:13:33","slug":"ecoffee-sgh-video-meetings-and-tutorials","status":"publish","type":"post","link":"https:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/2020\/01\/07\/ecoffee-sgh-video-meetings-and-tutorials\/","title":{"rendered":"eCoffee @ SGH: Video meetings and tutorials"},"content":{"rendered":"\n

December’s eCoffee involved an experimental live event: could we run a session about video meetings simultaneously as a face-to-face session and online for remote participants? While this sounds like something that potentially could involve specialist equipment and planning, we took a more informal approach – reflecting the way in which meetings between colleagues or with students will often need to be run.<\/p>\n\n\n\n

Panopto<\/strong> has the option to live-stream recordings<\/a>, and viewers can add comments or type in questions, but this is essentially designed for transmission of a lecture or meeting that’s led from the front, rather than an interactive session. A number of colleagues will have used Skype<\/strong> or Skype for Business<\/strong> to run video meetings and tutorials, but increasingly these are being phased out in favour of Microsoft Teams<\/strong>. Teams can be accessed via http:\/\/go.soton.ac.uk\/365<\/a>, with the option to download the desktop version included in the web version. <\/p>\n\n\n\n

\"Screenshot<\/a>
‘New Teams Meeting’ option in Outlook calendar<\/figcaption><\/figure>\n\n\n\n

There are a number of ways to set up a Teams meeting. It’s possible to do so via the calendar in Outlook 365, using the ‘New Teams Meeting’ button. Alternatively, within Teams it’s possible to access the same Calendar via the left-hand menu, and set up a new meeting here.<\/p>\n\n\n\n

\"Screenshot<\/a>
Teams Calendar<\/figcaption><\/figure>\n\n\n\n

A meeting is ‘live’ as soon as it is set up, so the scheduled time is just a guide, although you would expect participants to join at the agreed time. The link to the meeting can be shared beyond the invited participants list (for instance, the link to the eCoffee stream is emailed out across the faculty).<\/p>\n\n\n\n

\"Screenshot<\/a>
Create a meeting in Teams<\/figcaption><\/figure>\n\n\n\n

Meetings don’t need to be scheduled – there is a ‘Meet now’ option in the calendar, and there is an option to make a video call in Teams’ Chat, or in the Conversation within any channel. <\/p>\n\n\n\n

An example view for a user participating in a Teams meeting is shown below – including the option to choose a screen to share at the base of the screen, and the meeting chat on the right hand side. <\/p>\n\n\n\n

\"Screenshot<\/a>
Teams meeting<\/figcaption><\/figure>\n\n\n\n

Benefits<\/h3>\n\n\n\n