{"id":1455,"date":"2018-11-05T16:49:28","date_gmt":"2018-11-05T16:49:28","guid":{"rendered":"https:\/\/www.efolio.soton.ac.uk\/blog\/digitallearning\/?p=1455"},"modified":"2023-08-16T15:39:50","modified_gmt":"2023-08-16T14:39:50","slug":"ecoffee-sgh-16","status":"publish","type":"post","link":"https:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/2018\/11\/05\/ecoffee-sgh-16\/","title":{"rendered":"eCoffee @ SGH: Using Microsoft Teams"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-49 aligncenter\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/wp-content\/uploads\/sites\/321\/2017\/07\/ecoffee@sgh-300x182.jpg\" alt=\"ecoffee @ SGH\" width=\"300\" height=\"182\" srcset=\"https:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/wp-content\/uploads\/sites\/321\/2017\/07\/ecoffee@sgh-300x182.jpg 300w, https:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/wp-content\/uploads\/sites\/321\/2017\/07\/ecoffee@sgh-768x466.jpg 768w, https:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/wp-content\/uploads\/sites\/321\/2017\/07\/ecoffee@sgh-494x300.jpg 494w, https:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/wp-content\/uploads\/sites\/321\/2017\/07\/ecoffee@sgh.jpg 1000w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>In October&#8217;s eCoffee we looked at&nbsp;ways Microsoft Teams&nbsp;can support collaborative working and learning.&nbsp; Teams&nbsp;is part of Office 365 (<a href=\"https:\/\/www.southampton.ac.uk\/365\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/www.southampton.ac.uk\/365<\/a>) and works in conjunction with Office 365&#8217;s SharePoint, helping build communication and context around documents stored here.<\/p>\n<h2>Setting up<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-medium wp-image-1468\" style=\"margin: 10px\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/wp-content\/uploads\/sites\/321\/2018\/11\/Teams5-300x230.png\" alt=\"teams5\" width=\"300\" height=\"230\">After creating a team (via the link at the bottom of the menu), it&#8217;s straightforward to add members and create &#8216;channels&#8217; &#8211; specific subsections that all members of the team can access.<\/p>\n<p>The &#8216;Get app&#8217; option on the left is also&nbsp;recommended, as this gives more functionality than the web link.<\/p>\n<h2><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-1459 alignright\" style=\"margin: 10px\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/wp-content\/uploads\/sites\/321\/2018\/11\/Teams1-300x244.png\" alt=\"teams1\" width=\"300\" height=\"244\">Collaborative working<\/h2>\n<p>Teams provides an online space to create and upload shared documents.&nbsp; Colleagues can work on the same documents, editing online or within the usual software, with changes saved automatically.<\/p>\n<p>These documents can be accessed online&nbsp;(using&nbsp;a&nbsp;university login) from any location with&nbsp;web access.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-1460 alignleft\" style=\"margin: 10px\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/wp-content\/uploads\/sites\/321\/2018\/11\/Teams2-300x245.png\" alt=\"teams2\" width=\"300\" height=\"245\">The &#8216;planner&#8217; app integrated into Teams allows files to be linked together with contextual information, including notes, deadlines, a task checklist and comments.&nbsp; As well as being a useful organisational tool for individual projects, this ensures relevant information is shared between colleagues.<\/p>\n<h2>Meetings<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-1461 alignright\" style=\"margin: 10px\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/wp-content\/uploads\/sites\/321\/2018\/11\/Teams3-300x245.png\" alt=\"teams3\" width=\"300\" height=\"245\">Teams builds on the functionality of Skype for Business, providing a useful tool for online meetings.<\/p>\n<p>Teams integrates with the Outlook calendar, so it is easy to set up an online meeting link (such as&nbsp;the one we used for this session).&nbsp; This allowed us to&nbsp;broadcast a view of the room during the session,&nbsp;as well as sharing the screen used to demonstrate the different aspects of Teams.<\/p>\n<h2>Discussion<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-medium wp-image-1462\" style=\"margin: 10px\" src=\"http:\/\/generic.wordpress.soton.ac.uk\/wp-content\/uploads\/sites\/321\/2018\/11\/Teams4-300x244.png\" alt=\"teams4\" width=\"300\" height=\"244\">Teams includes a Chat function, for private discussions between specified individuals and groups.&nbsp; Each channel also has a Conversations tab,&nbsp;for discussions and links that are&nbsp;accessible to&nbsp;all members in that channel.&nbsp; It&#8217;s a good way of sharing useful information without overwhelming colleagues&#8217; mailboxes, and using &#8220;@&#8221; to tag a particular user or team will ensure they are notified.<\/p>\n<h2>Challenges<\/h2>\n<p>Teams can quickly become overwhelming with the creation of multiple channels, so it&#8217;s important to agree how it will be used within the team.&nbsp; It&nbsp;takes practice to get used to the way it works, and time to explore all that it offers.<\/p>\n<p>With any shared workspace, organisation can be&nbsp;challenging as&nbsp;even with an agreed structure, not everyone&nbsp;approaches things in the same way.&nbsp; &nbsp;Teams offers a good solution for this though &#8211;&nbsp;the search bar at the top of every page is a really helpful way of tracking down the content you need.<\/p>\n<p>The following article gives some useful tips:&nbsp;<a href=\"https:\/\/collab365.community\/microsoft-teams-hacks\/#5\" target=\"_blank\" rel=\"noopener noreferrer\">19 Microsoft Teams Tips that will help you and save you time<\/a>.&nbsp; You may also find the following document helpful: <a href=\"http:\/\/generic.wordpress.soton.ac.uk\/wp-content\/uploads\/sites\/321\/2018\/11\/Tips-for-using-Teams.docx\">Tips for using Teams<\/a>. Teams tutorials are available through&nbsp; <a href=\"http:\/\/go.soton.ac.uk\/lynda\" target=\"_blank\" rel=\"noopener noreferrer\">http:\/\/go.soton.ac.uk\/lynda<\/a>.<\/p>\n<p>Do join us for our next eCoffee session (and mince pies) on Tues Dec 11th, from 10-11am in LF8.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In October&#8217;s eCoffee we looked at&nbsp;ways Microsoft Teams&nbsp;can support collaborative working and learning.&nbsp; Teams&nbsp;is part of Office 365 (https:\/\/www.southampton.ac.uk\/365) and works in conjunction with Office 365&#8217;s SharePoint, helping build communication and context around documents stored here. Setting up After creating<\/p>\n","protected":false},"author":1334,"featured_media":49,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7,9],"tags":[26,38,97,69],"class_list":["post-1455","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","category-tech-tips","tag-e-coffeesgh","tag-innovation","tag-microsoft-teams","tag-technology"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>eCoffee @ SGH: Using Microsoft Teams - Digital Learning<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/generic.wordpress.soton.ac.uk\/digital-learning\/2018\/11\/05\/ecoffee-sgh-16\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"eCoffee @ SGH: Using Microsoft Teams - Digital Learning\" \/>\n<meta property=\"og:description\" content=\"In October&#8217;s eCoffee we looked at&nbsp;ways Microsoft Teams&nbsp;can support collaborative working and learning.&nbsp; Teams&nbsp;is part of Office 365 (https:\/\/www.southampton.ac.uk\/365) and works in conjunction with Office 365&#8217;s SharePoint, helping build communication and context around documents stored here. 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